Position Title: Payroll & Benefits Administrator

Reports to: VP People Operations

Location: US Remote (with occasional travel to Texas based office as required)

Contract type: Part time - 28 hours per week/ Permanent

About BibliU

BibliU is an award-winning education company that provides Day 1 access to affordable course materials, making learning more equitable and effective, in addition to providing campus store management. We partner with over 3,000 educational publishers, including Pearson, Oxford University Press, and Wiley, to offer a wide range of high-quality content to students. Our platform provides rich engagement data to academics and allows students to find information faster. We have disrupted the textbook industry by reducing the cost of education significantly and increasing publisher sales.

Founded in late-2015, we are a rapidly growing company transforming the way students and educators access and interact with learning materials. Our revenue has grown rapidly, with 150% YoY growth in the last three years. Last year, we raised $21m in a Series B funding round led by Nesta Impact Investments, with participation from Guinness Asset Management, Stonehage Fleming, and Oxford Sciences Enterprises.

In late 2023, we acquired Texas Book Company (now ‘BibliU Campus’) in order to deliver a more complete solution of products and services to higher ed students, faculty and administrators across the US! Since the addition of BibliU Campus, we have seen a dramatic increase in customers due to a much improved product market fit. We are very excited about our growth and are expanding the team to meet our new market potential!

We are a diverse and inclusive team of professionals who are passionate about education and technology. Our culture is fast-paced, innovative, and dynamic, and we are always looking for talented individuals to join our team. If you are looking for a challenging and rewarding career in edtech and campus store management, BibliU is the perfect place for you. Join us and help revolutionize the way students and educators access and interact with learning materials!

Position Overview

The Payroll & Benefits Administrator will be responsible for managing and administering all payroll and benefits processes for BibliU’s US divisions. This role ensures payroll accuracy, compliance with federal and state regulations, and provides strategic guidance on compensation and benefits practices.

What you will be doing:

• Payroll Administration
  
  • Manage end-to-end payroll processing for two bi-monthly payrolls across US divisions.
  • Ensure accuracy of timesheets across retail teams, including tax, deductions, and reporting.
  • Maintain compliance with all federal and state payroll regulations.
    
    
• Benefits Administration
  
  • Oversee the total benefits package lifecycle, from sourcing and implementation to enrollement and ongoing management.
  • Administer health, vision, dental, life insurance, and other employee benefits.
  • Provide guidance and support to employees regarding benefits programs.
    
    
• Compliance & Regulatory Responsibilities
  
  • Set up and manage state tax accounts to support growth into new states.
  • Ensure compliance with federal and state labor standards, including Fair Labor Standards Act (FLSA) requirements.
  • Oversee compliance of onboarding documentation, including I-9 completion, audits, and state-mandated onboarding notices/posters.
    
    
• Advisory & Reporting
  
  • Act as the key advisor on all US compensation and benefits matters.
  • Maintain accurate records and prepare payroll/benefits reports as required.
  • Partner with HR and Finance teams on payroll and benefits strategy.

What we are looking for

Must have:

• Experience running payroll processes for a US-based company.
  Experience managing multiple payrolls (bi-monthly preferred).
• Strong knowledge of US labor laws, tax requirements, and benefits regulations.
• Highly process-driven, detail-oriented, and organized.

Good to have:

• Experience using BambooHR for payroll processing (highly desirable).
• Prior experience in a fast-growth or multi-state organization.

Benefits

Our benefits are all aimed at supporting a healthy work-life balance and cultivating a company culture where you can bring your whole, human self to work.

Here's what we offer:

• 🌴Paid time off, wellness days and public holidays
• 📄401(k) plan
• 🩺Medical insurance
• 🦷Dental insurance
• 👁️Vision insurance
• ➕Life insurance
• 💰Company-wide bonus scheme

We strongly encourage candidates of all different backgrounds, experiences and identities to apply. Each new hire is an opportunity for us to bring in a different perspective and BibliU is committed to building an inclusive and supportive workplace where everyone can do rewarding work.